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Club Bylaws
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Photography Club of Davis



Article I.                  Name

Section 1.01  This organization shall be known as the Photography Club of Davis located in Yolo County, California, and hereafter referred to as the “Club.”


Article II.                Purpose

Section 2.01  The purpose of this organization shall be:

(a)     association for the enjoyment of photography,

(b)     advancement of its members in the art of photography,

(c)     understanding the science of photography,

(d)     and contributions to the progress of photography.

Section 2.02  Our Club will organize regular meetings involving programs such as guest speakers and photo discussions. We will also organize photo exhibits, photo workshops, and field trips. We may also volunteer to photograph community events.

Article III.              Membership

Section 3.01  Membership in the Club shall be open to any person seriously interested in the art of photography and whose qualifications meet the requirements specified in the Bylaws.

Section 3.02  The membership shall be limited at the discretion of the Board.

Section 3.03  A member shall be automatically suspended for failure to pay dues as stipulated in the Bylaws.


Article IV.             Officers

Section 4.01  The following officers shall be elected by the membership as prescribed in the Bylaws. Terms of office shall be for a period as stipulated in the Bylaws.

(a)     President

(b)     Vice President

(c)     Secretary

(d)     Treasurer (Membership Committee Chairperson)

(e)     Editor

(f)       Member-at-large (Exhibit Committee Chairperson)

Section 4.02  These officers together with the Immediate Past President shall constitute the Board Of Directors, hereinafter called the “Board".

Article V.               Meetings

Section 5.01  Regular meetings of the Club shall have place, date, and time stipulated by the Board.

Article VI.             Quorum

Section 6.01  One-third (1/3) of the total membership in good standing of the Club, present at a regular meeting, shall constitute a quorum. Actions of the membership must be by a majority of the quorum.

Section 6.02  One-half (1/2) of the total membership of the Board shall constitute a quorum for Board meetings. Actions of the Board must be by a majority of the quorum.

Article VII.           Amendments

Section 7.01  Proposed additions, amendments, or revocations to the Constitution may be initiated by either the Board or by a petition signed by ten percent (10 %) of the eligible Club members. Such amendments must be approved by a two-thirds (2/3) majority vote of the membership present at two consecutive regular meetings. Upon such approval, the addition(s), amendment(s) or revocation(s) shall be incorporated into the Constitution.

Section 7.02  Bylaws not in conflict with this Constitution may be enacted, amended or revoked by an affirmative vote of at least a two-thirds (2/3) majority vote of the membership present at a regular or special business meeting of the Club and the membership not present at the meeting that cast their vote via email. Members not present at the regular or special business meeting may cast a vote by email following procedures and time limitations as determined by the Board. Proposed additions, amendments, or revocations to the Bylaws may be initiated by either the Board or by a petition signed by ten percent (10 %) of the eligible members. Upon approval, the addition(s), amendment(s), or revocation(s) shall be incorporated into the Bylaws.


Adopted:                   March 05, 2009




Photography Club of Davis


Article I.                  Membership

Section 1.01  Classes. There shall be two (2) classes of membership: Active and Honorary.

(a)     Active membership shall have two (2) sub-classes: Regular (individual) and Family.

                                                                             (i)     Regular membership shall be for individuals above the age of majority.

                                                                           (ii)     Family membership shall be for members of the same family living in the same household related by birth, marriage, adoption or other legal dependants, including such common family relations as parents, children, spouses, grandparents and in-laws.

1)        For the purpose of Club dues assessment and membership eligibility, family membership shall be limited to no more than five (5) qualifying members per household (above the age of majority) per the family definition above.
1)        Proof of same household residency is required.  For adolescents between the age of majority and under age 26, residency in the same household is not required if attending higher education or serving in United States military service.
2)        Individuals under the age of majority who wish to join the Club may do so as part of a Family Membership group and must be accompanied by a family member above the age of majority to all Club events.
3)        The Membership Committee Chair shall be responsible for verifying a family unit (proof of relations/household address) for determining if they satisfy the family dues requirements.

(b)     Honorary Membership may be awarded to recognize the contributions to the Club of an outstanding candidate.

                                                                             (i)     Any member in good standing may nominate a candidate for Honorary Membership.

                                                                           (ii)     Honorary Membership shall be awarded upon a majority vote of the Board.

Section 1.02  Privileges Of Membership.

(a)     All members, whose participation meets the requirements set forth in these Bylaws, may speak, make motions and vote.

(b)     Any member in good standing may be elected to or retain office.

(c)     Any member in good standing may serve on standing or special committees.

(d)     Some meetings, programs, workshops, field trips or other events may be limited to members only.

Section 1.03  Admission To Membership.

(a)     Any person interested in the art and science photography may apply for membership.

(b)     Membership requirements shall be established by the Board.

(c)     Application for Active membership shall be made by providing the Club with the following information: name, mailing address, email address, profession, photographic biography, and a selection of photographs taken by the applicant or by his family. A photograph of the applicant shall also be provided.

(d)     An application for membership shall be reviewed and approved or rejected by the Membership Committee Chair. Rejections for membership must be approved by the Board.

(e)     Membership applications must be acted upon within one (1) month of their receipt.

Section 1.04  Termination of Club Membership

(a)     Membership may be suspended or terminated by a majority vote of the Board.

(b)     Membership shall be terminated for non-payment of dues if dues are not paid in full by the end of the third month of the Club’s fiscal year.

Article II.                Dues

Section 2.01  Each member shall pay dues on an annual basis.

Section 2.02  Dues for new members joining after the first half of the fiscal year will be one-half (1/2) of the annual dues.

(a)     For new applicants, dues will be payable upon acceptance into the Club. Dues paid will apply until the end of the fiscal year.

Section 2.03  Persons who have not paid their dues may attend regular club meetings not limited to members only, but may not participate in club competitions, club-sponsored events or club decision-making matters.

Section 2.04  Dues shall be non-refundable if either the member or the Club terminates membership for any reason.

Section 2.05  The Board shall set annual dues for each membership classification. Dues amounts shall be published on membership application forms and Club newsletters and websites.

Article III.              Disclaimer

Section 3.01  For the effective operation of the Club, in the conducting of all activities:

(a)     Each person participating in any Club-sponsored event or competition does so of his or her own accord and at his or her own risk. The Club and its elected officers and appointed chairs assume no responsibility for the personal safety of the participants or the safety of any equipment or photographs of those who do participate.

(b)     Participation is acknowledgement by those participating that they, individually, assume all risks involved and will not hold the Club, its elected officers or appointed chairs responsible.

Article IV.             Meetings

Section 4.01  The club shall hold meetings each month devoted to guest speakers on photography related subjects and photographic judging.

(a)     Regular monthly meetings shall be held at a time and place as specified by the Board.

(b)     Up to four (4) regular monthly meetings per year may be cancelled at the discretion of the Board.

Section 4.02  Other meetings for programs, workshops, and field trips shall be arranged as determined by the Board.

Section 4.03   Members may be charged a discounted fee for attending meetings, workshops, field trips and other events to help cover operating costs. Non-members may be charged a non-discounted fee to attend meetings and events that are open to non-members.


Article V.               Board of Directors

Section 5.01  Composition.

(a)     As specified in the Constitution, members of the Board of Directors shall be:

                                                                             (i)     President

                                                                           (ii)     Vice President                                                                  

                                                       (iii)     Secretary

                                                                        (iv)     Treasurer (Membership Committee Chair)

                                                                          (v)     Editor

                                                                        (vi)     Member-at-large (Exhibit Committee Chair)

                                                                      (vii)     Immediate Past-President

(b)     All members of the Board must be current Club members in good standing.

Section 5.02  The Board shall transact all routine Club business, in addition to performing the duties specifically outlined in the Constitution and Bylaws, and generally determine Club policy.

Section 5.03  Duties of Officers.

(a)     President
Duties of the President shall include being the Club spokesperson and he/she shall generally direct and supervise all Club activities.
The President shall be the chief executive officer of the Club and shall have general supervision over the business of the Club and its officers, subject to the control of the Board of Directors.  He or she shall preside at all meetings of the membership and the Board of Directors.  In the name of the Club, the President may sign and execute contracts or other final instruments duly authorized by the Board of Directors.  The President shall be a co-signer on all Club bank and investment accounts.  

(b)     Vice President
Duties of the Vice President shall be to assume the duties of the President in his/her absence and to act as a club director on the Board of Directors.
The President may, in the event of his or her absence or disability, designate the Vice-
President to perform all duties of the President and, when so acting, the Vice-President shall have all the powers of the President and be subject to all the restrictions placed upon the President.

The Vice President shall also act as Chair of the Membership Committee. As Membership Committee Chair, he/she shall review all new membership applications and take appropriate action.

(c)     Secretary
Duties of the Secretary shall include acting as a club director on the Board of Directors; to maintain records of the minutes of all Board of Directors and business meetings; to notify members of regular and special meetings and events; to conduct correspondence of the Club; and to prepare ballots for elections. The Secretary shall also be the custodian of current and historical official documents of the Club including a copy of the current Constitution and Bylaws, the current membership roster, the current Board of Directors roster and terms of office, and the minutes of all business meetings of the membership or Board of Directors.

(d)     Treasurer
The Treasurer shall control, jointly with the President, the financial affairs of the Club.  He or she shall keep its financial records, shall receive and arrange for the safekeeping of its funds, and shall pay out its funds only in such manner as defined in these Bylaws or duly authorized by the Board of Directors.  On or before the 30
th day of each fiscal year, the Treasurer shall produce an annual budget for action by the Board of Directors.  In addition, he or she shall produce for Board review a semi-annual financial report detailing income and expenditures to date.  The Treasurer shall be a co-signer on all Club bank and investment accounts. The Treasurer shall also act as a club director on the Board of Directors.

(e)     Editor
The Editor shall manage all external communications of the Club, including announcements, the Club Newsletter, and the website. He/she shall also assume duties assigned by the Board and shall act as a club director on the Board of Directors.

(f)       Member-at-Large
The Member-at-large shall serve as the Chair of the Exhibit Committee and shall act as a club director on the Board of Directors.

(g)     Immediate Past President
The Immediate Past President shall act as a club director on the Board of Directors.

Section 5.04  Regular Meetings.

(a)     Board meetings shall be held at least semi-annually and may be called by the President whenever required.

(b)     Regular Board meetings shall be held at a time and place as determined by the Board.

Section 5.05  Special Meetings.

(a)     Special meetings may be called by the President and shall be called upon the written request of at least three members of the board. At least 24 hours notice (personal, written, email or telephoned) shall be given. The business transacted at any special meeting shall be limited to that noticed in the call.

Section 5.06  Board actions shall be communicated to members no later than one (1) day before the following Club meeting. If a member objects to any action taken by the Board, he/she shall notify the President of the objection and the President will present the matter to the Board for reconsideration at the next Board meeting. If the matter remains unresolved, a special member’s meeting shall be called. If no objections are communicated to the President, all actions will be final.

Section 5.07  All members of the Club shall be welcome at meeting of the Board. Members other than Directors shall have no vote but their opinions should be requested or volunteered on matters in which they are or have been involved. A time should be set aside at the end of the meeting for non-Board members to discuss or bring up matters not previously discussed.

Section 5.08  Compensation

(a)     All Club officers (members of the Board) shall serve without compensation.

Article VI.             Committees

Section 6.01  Standing Committee

(a)     Membership Committee

                                                                             (i)     The Membership Committee shall be a standing committee, chaired by the Vice President.

1)        The duties of the Membership Committee shall be to promote membership in the Club and to promote communications between club members.

                                                                           (ii)     The Board shall determine the number of committee members and appoint Membership Committee members.

(b)     Exhibits Committee

                                                                             (i)     The Exhibits Committee shall be a standing committee, chaired by the Member-at-large.

1)        The duties of the Exhibits Committee shall be to organized, promote and administer exhibits for Club members.
2)        The Exhibits Committee shall determine which photographs submitted by Club Members will be included in the exhibits.
a)        All decisions made by the Exhibits Committee in this regard shall be final.

                                                                           (ii)     The Board shall determine the number of committee members and appoint Exhibits Committee members.

Section 6.02  Special Committees

(a)     In addition to the Standing Committees named above, committees to plan and carry out special organization events, functions and activities may be established by the Board as needed.

(b)     The Board shall appoint the chair of these special committees as well as members of the committee.

(c)     Special committees shall disband when their event, function or activity has been accomplished or as designated by the Board.

                                                                             (i)     Each special committee shall prepare a report that shall be presented to the Board and/or membership on an annual basis or prior to disbanding.

Section 6.03  Committee Chairs shall prepare reports of activities for periodic presentation at Board or Club meetings.


Article VII.           Elections

Section 7.01  The Board shall designate a Nominating Committee at least two months prior to the last general meeting of the fiscal year, consisting of three or more Club members.  The Nominating Committee shall prepare a slate of candidates for office. The Slate shall be included in the announcement of last meeting of the fiscal year.  Any member in good standing can make additional nominations from the floor. All nominations must be made with the consent of the nominee and shall require a “second”.


Section 7.02  Officers shall be elected by majority vote of the members attending the last meeting of the fiscal year.  If there is more than one nominee for any office, voting shall be conducted by secret ballot. The candidates receiving the highest number of votes for each office shall be declared elected. After tabulation of the votes, the President shall announce the results.


Section 7.03  The current President or a member designated by the President shall install the new Officers at the first meeting of the new fiscal year.


Section 7.04  Terms of Office of all Club officers shall be for one year and shall coincide with the Club’s fiscal year. All officers can be re-elected to the same post.


Section 7.05  Vacancies

(a)     If the office of President shall, for any reason, become vacant, the Vice President shall assume the duties of the President.

(b)     If any office other than that of the President shall become vacant, it shall be filled by appointment of the President with approval of the Board, but for a term no longer than the remainder of the fiscal year, at which time the office shall be filled by election procedures as outline in these Bylaws.


Article VIII.         Fiscal Year

Section 8.01  The fiscal year shall begin on July 1st of each year and end on the last day of June of the following year.

Article IX.             Parliamentary Authority

Section 9.01  Robert’s Rules of Order shall govern parliamentary procedure during meetings of the Club or Board.



Adopted:                   March 05, 2009



Photography Club of Davis

Club Policies and Procedures



Date Implemented

1.   Regular membership dues is set at $35 annually.

2.   Family membership dues is set at $50 annually.


3.   Photo Discussion – The Club photo discussion is intended to be an educational experience for everyone present, whether or not a person has submitted images. A short critique of each photograph will identify and explain factors contributing to the success of the photograph. For photographs deemed to be less than perfect, constructive suggestions for improvement will be offered.

   Discussion categories will include:
     Macro Photography

     Landscape Photography

     Wildlife Photography

     Portrait Photography

     Sports Photography

     Travel Photography

     Still Life Photography

     Documentary Photography

     Underwater Photography